TABLE OF CONTENTS


Introduction

Every Contact Hour course section has a census date on the last day of the section, which can be found on the right side of the Faculty Overview page for your sections in StormTrac (Self Service). It can also be found in the Section List provided by the Student Records office at the beginning of the semester.  It is important to remember that for compliance purposes accurate attendance must be maintained. 


StormTrac Faculty Overview screen showing the course sections, times, locations, availability, and census dates. Census dates are listed in the last column.

How to Enter Attendance

  1. Login to StormTrac by going to Faculty & Staff Resources (https://www.davidsondavie.edu/faculty-and-staff-resources/) and choose StormTrac (Self-Service)

  2. Select the Faculty tab.StormTrac home screen showing the Faculty tab with a black box and arrow pointing to it.

  3. Select a course section.StormTrac Faculty Overview screen showing sample course sections of ART 111, ENG 111, MAT 143, and PHM 110.

  4. Select the “Attendance” tab. Some columns will not appear on the screen if the applicable date is not entered. Some sections will have one or more columns depending on the instructional method (Class, Lab, Clinical, or Work).  Sample course with the Attendance tab highlighted.

  5. Select the relevant date and enter the number of contact hours and minutes in the relevant column. Enter the attendance in hour(s) and/or minutes (e.g., 1 to represent 1 hour or 1:30 to represent 1 hour and 30 minutes). Note that you can enter an optional comment for each student on this date. Students will not be able to view the comments. A max of 50 characters can be entered. Sample course with the Attendance tab open. Arrows point to the Date drop down bar and the Time column.


How to Certify Attendance

Once you have entered all hours for a contact hour section through the census date (last day of the course), you then need to certify the attendance.


  1. Choose a section and select the “Census” tab to certify attendance for all students in the course section.  Sample course with the Census tab highlighted.

  2. Mark students who have never attended by checking the “Never Attended” box next to the corresponding student name.Sample course with the Census tab open. The third column is Never Attended and has check boxes for each student

  3. Select the blue “Certify” button to begin completing the certification process. Sample course with the Census tab open. The blue Certify button is on the right side of the page. An arrow points to it.

  4. Select “Submit” to agree to the census statement.Sample course with the Census tab open. A pop up box is titled Certify Census Attendance. The options are Cancel and Submit.

  5. A message will show that the census certification has completed successfully.StormTrac Faculty overview page showing a box under the top toolbar. The box reads, "Census Certification completed successfully."


This certifies the attendance for the section. After the census roster has been certified, the date will no longer display on the Faculty Overview page.